View and filter submissions
Find submissions across your organization using the three submission views and the filtering tools.
Submission views
Droplet provides three ways to view submissions, each designed for a different purpose:
- All Submissions
- Displays every submission in your organization that you have permission to view. Use this page for broad searches, bulk actions, and cross-form filtering. If you don't have permission to see other users' submissions, this page shows only the ones you initiated or that are currently assigned to you.
- My Submissions
- Shows only the submissions you personally initiated. Use this to check the status of forms you've filled out.
- My Assignments
- Shows submissions that are currently waiting for your action - whether that's approving, rejecting, or completing a workflow step. Once you take action on a submission, it is removed from this page.
Filter submissions
- Go to the All Submissions page (or My Submissions).
- Click the Filters icon to the right of the search bar.
- Select a filter category, such as Status, Form, Assigned To, Date, or any Custom Columns you've added.
- Choose a value and click Add Filter.
You can apply multiple filters at the same time to narrow your results further.
Use the Filters menu to narrow submissions by status, form, assignee, and more.
Sort submissions
Click a column header to sort the submissions list. Sortable columns include:
- Status
- Created
- Updated
- Custom Columns
Click the same header again to reverse the sort order.
Filter by status
Submissions in Droplet have one of the following statuses:
- Not Started
- The submission has been created but no data has been entered yet (draft).
- In Progress
- The submission is actively moving through a workflow and is waiting for someone to take action.
- Completed
- The submission has passed through all workflow steps and is finalized.
- Rejected
- The submission was declined by a reviewer during the workflow.
- Archived
- The submission has been manually archived by an administrator or manager.
Use the Insights page as a shortcut
If you have access to the Insights page, you can click the status cards on the dashboard to jump directly to a pre-filtered view of submissions. For example:
- Click the In Progress card to see all in-progress submissions.
- Click the Ongoing card to see in-progress submissions created more than one week ago.
Frequently asked questions
Why can't I see a submission I'm looking for?
Your view is limited by your role and permissions. If you can't find a submission, try logging out and back in. If the issue persists, contact your organization's Droplet administrator to check your account permissions.
Can I search for a specific submission?
Yes. Use the search bar at the top of any submission view to search by keywords, names, or other identifying information.
Where do I find rejected submissions?
Go to All Submissions (or My Submissions), click Filters, select Status, and choose Rejected.